The National Passport and Secure Document Center is divided in five (5) Sections.
Data Input and Processing Section
Has the responsibility for:
receiving application forms and other necessary documents for the issuance of passports from the Greek Police services and consular authorities,
receiving application forms and other necessary supporting documents, for printing other secure documents, by the Greek Police services or other authorities,
digitizing of paper application forms and supporting documents in the database,
checking the photographs and, where applicable, the signature files included in the application forms, in order to determine their compliance with the technical specifications,
returning of paper application forms - supporting documents to the submission services for archiving,
guiding the services of the Greek Police and other competent authorities regarding the implementation of the legislation on the issuance of passports and the relevant procedures,
guarding the facilities and managing of the security systems of the Division, as well as the control of entry to its workplaces,
planning and implementing of operational actions to fulfill the mission of the Division, within the framework of the five-year Strategic and Operational Program of the Hellenic Police, the monitoring of their implementation and the submission of progress reports, as well as corrective or improvement proposals.
Check and Approval Section
Has the responsibility for:
checking the completeness and authenticity of the supporting documents and their correct registration in the electronic processing system,
verifying the fulfilment of the legal requirements for granting a passport to the applicant,
approving the submitted requests for the issuance of a passport or their justified rejection,
forwarding the approved applications - supporting documents for the issuance of the passport,
the priority processing of applications for the issuance of diplomatic and service passports.
Print and Quality Control Section
Has the responsibility for:
printing of passports and other secure documents, assigned to the Division,
checking printed passports and other secure documents to determine the printing quality, compliance with specifications during the production process and the need for reprinting,
sending the issued passports and other secure documents to the reception services for delivery to the beneficiaries,
ensuring the destruction of secure documents that do not meet the conditions of the above case,
ensuring the identification of the type and security specifications of greek passports.
Office Automation and Data Processing Section
Has the responsibility for:
determining the necessary computer applications and web services to fulfill the mission of the Division,
the registration of stolen, lost or cancelled passports in national and international databases,
monitoring the operation of the Division's central computer system and ensuring its maintenance or repair of malfunctions,
maintaining the database of application forms - supporting documents and information on issued passports as well as taking regular backups,
applying technical and organizational measures to protect data collected and stored in the Division's database,
the issuance of statistics on security documents issued or printed by the Division,
operating and updating the content of the Division's official website.
Material and Equipment Management Section
Has the responsibility for:
handling issues of equipment, means, vehicles and public material of the Division,
determining the necessary materials and other consumables for printing secure documents and ensuring the timely supply of these to the Division,
the safe storage and management of the items in the above case, as well as the blank documents,
supplying of all necessary means, machinery and materials and ensuring their proper operation and maintenance,
the procurement and distribution of supplies and materials to the Division's staff.
National Passport and Secure Document Center may propose legislative regulations and administrative acts on matters within its competence.
National Passport and Secure Document Center operates a Secretariat Office for secretarial services, handling personnel issues, ensuring internal operations, maintaining records and processing administrative requests.
